Accountant - Nairobi

Job Description

We are seeking a highly detail-oriented and reliable Accountant to maintain accurate, timely, and audit-ready financial records. As most (or all) transactions flow through our bank account, the Accountant will manage daily bookkeeping, bank reconciliation, and invoice reconciliation using Zoho Books (preferred) or QuickBooks.

The role requires strong workflow discipline, consistent documentation, and the ability to spot and resolve discrepancies quickly. You will ensure that every transaction is correctly categorized, matched, and supported by proper evidence while maintaining a clean financial system suitable for internal and external review.

Responsibilities

• Bookkeeping
  • Record, categorize, and post all bank transactions (income, expenses, transfers, fees).
  • Maintain well-structured, audit-ready financial records.
  • Ensure alignment between bank feeds and accounting entries.
• Bank Reconciliation
  • Perform regular reconciliations (weekly/monthly) between bank statements and Zoho Books/QuickBooks.
  • Investigate and resolve discrepancies, including duplicates, missing entries, unmatched transfers, or bank charges.
  • Ensure correct classification and treatment of transfers between accounts.
  • Maintain a clear reconciliation trail and prepare reconciliation reports for review.
• Invoice Reconciliation
  • Match invoices to bank transactions and ensure proper allocation (including partial or multiple payments).
  • Maintain accurate Accounts Payable (AP) and Accounts Receivable (AR) ledgers.
  • Keep invoice workflows consistent, well-documented, and up to date.
• Systems & Reporting Hygiene
  • Set up and optimize bank feed rules to reduce manual entry errors.
  • Maintain clean and consistent vendor/customer records, naming conventions, and transaction memos.
  • Generate essential monthly summaries (categorized spend analysis, outstanding invoices, reconciliation status).
  • Support month-end and year-end close processes, ensuring audit/tax readiness.

Qualifications and Professional Development

• Bachelor’s degree in Accounting, Finance, or related discipline.
• Strong proficiency with Zoho Books (preferred) or QuickBooks.
• Solid understanding of bookkeeping fundamentals and reconciliation best practices.
• Willingness to enhance workflows through automation, optimized bank rules, and structured documentation.
• Openness to continuous learning in reporting, internal controls, and financial operations

Experience

• Proven 3 + years of hands-on experience in bookkeeping, bank reconciliation, and invoice reconciliation.
• Experience working with bank feeds and high-volume transaction matching.
• Ability to maintain clean, audit-ready records suitable for accountants/tax authorities.
• Experience in tech-enabled, fast-paced, or high-transaction environments is an advantage.

Core Skills

• Process Thinking: Able to build repeatable, efficient monthly close processes.
• High Accuracy: Detects anomalies, duplicates, misclassifications, and missing entries quickly.
• Tool Fluency: Uses rules, automation, and structured data practices in Zoho/QuickBooks.
• Analytical Skills: Interprets financial data and provides insights into trends and anomalies.
• Communication: Flags issues clearly, concisely, and with recommended solutions.