Accounts Assistant (Fresh Graduate)

About Organisation

Cleopatra Interiors is a premier interior and décor company based in Kampala, Uganda, specializing in high-quality door & window treatments and accessories. We offer an extensive range of products, including curtains, nets, blinds, and curtain accessories, catering to diverse tastes and requirements. Our services, which include site visits for consultations, precise measurements, and expert installations, are available throughout Uganda.

Job Summary

We are seeking an Accounts Assistant to perform daily accounting tasks that will support our financial team. The Accounts Assistant will support with day-to-day accounting tasks including data entry, reconciling accounts, processing invoices and preparation of financial reports like bookkeeping, invoicing, and administrative tasks, ensuring smooth coordination between clients, suppliers, and the internal team.

Key Duties and Responsibilities

• Financial Management & Bookkeeping
  • Maintain accurate and up-to-date general ledger and financial records using accounting software (e.g. QuickBooks).
  • Record all financial transactions including purchases, sales, receipts, and payments.
  • Reconcile bank accounts, credit card statements, and vendor accounts regularly.
• Accounts Payable & Receivable
  • Manage vendor accounts, ensure timely payment of invoices, and track supplier credits.
  • Create and send customer invoices for custom curtain orders, sales, and installations.
  • Monitor accounts receivable and follow up on overdue accounts.
• Cost & Inventory Accounting
  • Track raw materials (fabric, rods, accessories) and finished goods inventory.
  • Conduct periodic inventory audits and reconciliations.
  • Work closely with the Site teams to calculate cost of goods sold for custom curtain jobs.
  • Help determine accurate pricing by analyzing job costing per project or order.
• Payroll & Employee Expenses
  • Prepare and process payroll.
  • Ensure compliance with local labor laws and taxation requirements.
  • Track employee expense claims and ensure proper reimbursement.
• Financial Reporting & Analysis
  • Prepare monthly, quarterly, and annual financial reports (profit & loss, balance sheet, cash flow).
  • Assist management in budgeting and financial forecasting.
  • Provide financial insights and advice to support business decisions, particularly regarding project profitability and supplier efficiency.
• Compliance & Taxation
  • Ensure compliance with all local tax regulations (VAT, corporate tax, etc.).
  • File tax returns in a timely manner.
  • Liaise with external auditors, accountants, and government authorities as needed
• Administrative;
  • Compliance and Tax Payments: Ensure timely payment of all business licenses and taxes.
  • Document Management: Maintain organized, accurate physical and digital records. Systematically archive documents and assist in report preparation and filing.
  • Data Entry and Monthly Reporting: Input and update financial records in the system. Generate weekly and monthly reports, track performance metrics, and prepare documentation for internal review.
  • Financial Assistance: Process invoices, manage petty cash, and assist with budgeting and expense tracking.
  • Company wide Sales Responsibility: Every employee is responsible for helping to drive sales and support the company’s growth. This includes engaging with customers, understanding their needs, and promoting relevant products or services. Teamwork and good communication are essential to creating a positive customer experience and achieving our sales goals together.

Qualifications, Skills and Experience

• A bachelor’s degree in accounting, finance or a related field (preferred)
• Familiarity with accounting software such as QuickBooks
• Strong skills in Microsoft Excel, including the ability to use functions.
• The ability to prepare basic financial reports and statements.
• Understanding generally accepted accounting principles.
• Excellent verbal and written communication skills are crucial for interacting with colleagues and stakeholders.
• The ability to manage multiple tasks, prioritize work and meet deadlines is vital.
• High levels and integrity and ethical conduct are Important.
• Willingness to learn new skills and technologies.
• The ability to work effectively as part of the team is also important.
• High attention to detail and accuracy.
• Acholi and Langi speaking is an added advantage.

How to Apply

Qualified and interested candidates should submit their resume and a cover letter to cleopatraestablishments@gmail.com. Please note that this position is in Gulu town. preferably someone based in Gulu or must be willing to relocate to Gulu.