Administrative Support Intern

Administrative Support Intern

Contract type: Fixed term 40 hours per week

Location: Dar Es Salaam, Tanzania with possibility of travel to field offices

Salary: Daily Stipend

Change starts with water. Change starts with you.

Every day, millions of people live without clean water, decent toilets and good hygiene. WaterAid exists to change that – for everyone, everywhere. Join us, and your energy will help unlock people's potential and create a fairer future.

About WaterAid

We're a global federation driven by one vision: a world where everyone, everywhere has clean water, sanitation and hygiene by 2030. Powered by our values of Respect, Accountability, Courage, Collaboration, Integrity and Innovation, we work alongside communities, partners and supporters to make change happen.

About the team

At WaterAid Tanzania, our team is dedicated to advancing access to clean water, decent sanitation, and good hygiene for all. We work collaboratively across programs, partnerships, and communities to drive lasting change and support the national agenda for sustainable development. Every role on our team plays a vital part in creating a healthier, more inclusive future helping transform lives through the power of clean water.

About the role

As our Administrative Support Intern, you will support WaterAid Tanzania's front office and administrative functions, including procurement administrative tasks. Key responsibilities include managing visitors, coordinating travel and meetings, and handling routine office duties, helping to maintain an efficient and professional work environment and work closely with WaterAid Tanzania staff to drive sustainable change.

In this role, you will:

• Maintain a professional front desk by welcoming guests and handling all inquiries via phone, email, or in-person.
• Route incoming mail and calls to appropriate staff promptly.
• Monitor and manage office consumables and supplies inventory.
• Champion WaterAid's commitment to equity, inclusion and safeguarding.
• Manage meeting room setups and supervise office cleanliness.
• Assist in planning and facilitating travel, bookings, and logistical arrangements.
• Provide logistical support for meetings, workshops, and events
• Support travel planning, bookings, and itineraries for staff or guests
• Help organize procurement-related documentation and assist in bid collection
• Assist in collecting and comparing supplier quotes
• Help prepare purchase requests and documentation
• Track orders and follow up with vendors for timely deliveries
• Support inventory management and stock record updates
• Assist with calendar management and meeting logistic for CD
• Support in follow-ups and tracking action points for CD