Buying Assistant

Purpose of the Job: To assist the Buyer with: Capturing buying related data on the buying system Handling queries from vendors, suppliers and DC stores related to the captured data; and General administration functions for Cash & Carry.

Job Objectives:

People / Learning & Growth: Contribute to team performance and team synergy by working effectively as a team member on all assignments Cooperate with colleagues to proactively resolve buying issues and escalate to Buyer when required Provide support and guidance to colleagues on buying issues for timeous resolution of problems Financial: Ensure correct cost is loaded on DC and direct supplier to enable Instore Buyer to order stock Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded Quality check cost and sales price loading after Buyers and Planners set up clusters (group per brand and store size / layout module), immediately correcting any errors identified (Ranging) Ensure correct retail prices are loaded DC and Store de/ranging: Set flags on system to range/list products at store level (Preferred – SOS) Liaise with Replenishers to ensure orders are placed and to relay Buyers’ delivery dates Capture deranging and mark down timeously whenever (update ranging) De/link items from DC after items have been discontinued from supplier/no longer viable for exports General administration (reports, filing, record retention and samples): Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier Generate reports for appropriate actioning and reviews by Buyer: Item sales and stock DC report (CPO exceptions 3601/387) Item enquiries Supplier reviews / supplier performance Stock on-hand deranged No movement Expired stock 6 week stock on-hand Loss report Backorders older than one day Scheduled appointments for suppler deliveries Listing changes Overlapping cost pricing d Incomplete misalignment of data Lookups

Qualifications:

• Essential • Grade 12

Experience:

• Desirable • Office administration / data capturing

Knowledge and Skills:

• Desirable • Knowledge of Buying systems