Collateral Registration & Custody Supervisor

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Bachelor’s degree in finance, accounting, or other business-related fields from an accredited University
• Minimum of 8 years practical work experience (in a bank, court, or a law firm)
• Understanding of the processes of the Office of the Registrar of Companies, Land Title Registry, Land Valuation Board and Lands Commission Secretariat, BOG Collateral Registry
• Must have knowledge in Credit
• Strong statistical, mathematical and analytical skills
• Must have the ability of paying attention to details
• Must have the ability to meet multiple deadlines for projects
• Have good writing skills
• Knowledge in Banking
• Knowledge in security documentation
• Team leadership skills
• Knowledge in Advance Microsoft Office. Especially Advance Excel.

KEY RESULT AREAS

• Preparation of Security document via template provided by Legal Department
• Ensuring accurate and timely Perfection of Security Documents
• Liase with the Bank’s approved vendors to conduct searches and register collaterals at Lands Commission and ORC
• Liase with the Bank’s approved vendors to charge for searches and registration of collaterals at Lands Commission and ORC.
• Conduct due diligence and prepare Fit to Lend Certification
• Manage assigned security portfolio and provide status reports on same to stakeholders
• Due diligence reporting
• Supervise the filling of all security documentation with the Collateral Reg & Custody Unit and maintenance of control registers for all security documents received by the Bank.
• DVLA registration
• Drafting of Memos and correspondences
• Developing and keeping data base and using excel to generate reports and reconciliation.
• Approving Collaterals registered with the BOG collateral registry
• Carry on any other assignment as may be required by Manager, Collateral Reg & Custody Unit
• Review and validate collateral documents for completeness and accuracy before registration.
• Maintain an up to date collateral registry system.
• Supervise the receipt, verification, indexing, and safe storage of original collateral documents (mortgages, titles, loan documents, insurance).
• Ensure documents are safeguarded in secure storage (e.g., fireproof cabinets, vaults).
• Maintain strict custody controls, including logging movements, access tracking, and retrieval authorization.
• Oversee reconciliation of documents during audits, shipping, or transfers.
• Conduct routine monitoring of collateral data to ensure accuracy, completeness, and timely updates in the system.
• Ensure full compliance with collateral policies, credit administration procedures, and regulatory frameworks.
• Respond to internal and external audit queries and ensure timely

COMMUNICATIONS AND WORKING RELATIONSHIPS

External - Bank of Ghana, Lands Administration, DVLA, Office of the Registrar of Companies, Law Courts and Law firms.

Internal – All business units and branches, Heads of Unit and Directo

INFORMATION SECURITY RESPONSIBILITIES

• Abide by the bank’s ISMS (Information Security Management Systems) policies and procedures
• Safeguard the bank’s information assets in accordance with its ISMS policies and procedures