Financial Controller

Purpose of the Job:

Please Note: The successful candidate must have property and lease experience. The purpose of the Financial Controller role is to provide accurate, efficient, and timely payment processing, as well as administrative support to landlords in accordance with lease agreements. This includes facilitating documentation, processing transactions, and performing reconciliations on relevant systems to ensure a seamless and efficient rent roll payment process. The role requires adherence to IFRS 16 lease accounting principles and contributes to budgeting and financial year-end processes through detailed reporting, arrears reconciliations, and turnover rental calculations. As part of the leasing team, the Financial Controller will assist with the administration and coordination of the leasing process to ensure lease agreements are finalised efficiently and accurately captured on the property management system.

Job Objectives:

• Ensure that all relevant information and details on resolutions and lease agreements from Director and Business Development Management are received and processed on the SAP system according to agreed standards of accuracy, timelines and documentation including monthly statement/invoice from the landlord.
• Verify landlord statements/invoices against supporting documents and liaise discrepancies with landlords.
• Reconcile amount paid to landlord’s statement.
• Ensure that payments to the landlord are timeous and per the lease agreement.
• Compare and verify invoices against amounts on the lease clauses.
• Ensure that all new leases/renewals are captured in line with IFRS 16 lease accounting and additional charges loaded in time for the rent-roll deadline.
• Ensure accurate budgeting on agreed standards inclusive of each branch in portfolio, rental and other charges per lease.
• Turnover Rental formulas to be confirmed to SAP system.
• To ensure correct provisions at the financial year-end, including completing reconciliations.
• Provide for increases on SAP system expenses not yet raised by Lessor and amounts raised by landlord not yet paid (rates, refuse, insurance, operating costs).
• Assist the Rent-roll Manager with provision for turnover rentals by confirming turnover rental formulas, rental and advance turnover rentals paid to Landlord.
• Ensure accurate calculations and payments of turnover rentals including facilitation of documents and processes regarding turnover.

Qualifications:

• Matric/Grade 12 or equivalent qualification - (essential).
• Diploma in Financial Accounting or an equivalent field - (beneficial).

Experience:

• +2 years’ experience in Debtor/Expense administration role or similar role (ideally in a property environment) with knowledge of and practical experience of reconciling statements and facilitating processes – (essential).

Knowledge and Skills:

• Knowledge of contract lease agreements, budgeting principles and year-end procedures.
• Exposure to SAP Real Estate - (beneficial).
• Good proficiency with MS Office 365 with well-developed Excel skills - (essential).