Programme Assistant

Job Description

The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the Office's work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the Office.

Key Functions/Results

• Monitor both Regular Programme and Project budgets, ensuring that funds are properly allocated and reported upon, and take corrective action if required; inform management of any budget issues that may require attention.
• Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division as needed.
• Prepare project budget revisions in consultation with budget holders.
• Support the initiation, administration, and monitoring of Letters of Agreement throughout the project implementation phase
• Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters.
• Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities; generate periodic or ad-hoc management reports.
• Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
• Support the dissemination of project outputs, knowledge products, and communication materials through digital and other media platforms.
• Provide procedural guidance to junior Programme Assistants and other staff in the work unit.
• Review and make recommendations to improve current programme/project administration procedures and processes.
• Perform other functions as required.

Requirements

• Education: Secondary School Education.
• Experience: Four years of relevant experience in the provision of programme/projects support services.
• Languages: Working knowledge (proficiency - level C) of English.
• IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency

General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

How to Apply

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate